At a glance
- Who is coming
- One sign-up link for the whole group. Download the list as a spreadsheet
- Who sleeps where
- Put each person in a bedroom, the Study, an air mattress, an RV, or a tent
- Food needs
- Each person marks their diet and allergies. You see the totals before anyone shops
- Meals
- Plan each breakfast, lunch, and dinner, and name who cooks it
- Schedule
- A day-by-day plan, with notes that only you can see
- Groceries
- A shared list. We can buy what nobody is bringing before you arrive
- Extras
- Ask for tables, chairs, outdoor heaters, and more. We send the price
- Accounts
- None. Each person gets a private link
- Cost
- None. You pay only for the extras you ask for
Sign-up link
You send one sign-up link to the group. Each person adds themselves, then adds the children or the partner who travels with them.
You can also add people yourself, one at a time or as a pasted list. Close the link when the list is complete. Download the list as a spreadsheet at any time.
Who sleeps where
Every bedroom is on the plan: 5 bedrooms, the Study, the air mattresses, and any RV or tent. Put each person where they sleep. A bedroom shows red when more people are in it than it sleeps.
The group sleeps under one roof. Madison’s Room is on the main floor, with no stairs.
Keep the plan private while you work on it. When it is final, switch it on. Each person then sees their own bedroom and who shares it.
Food needs and allergies
Each person marks their own food needs when they sign up. The choices are vegetarian, vegan, gluten-free, dairy-free, nut allergy, and shellfish allergy.
There is also a note for anything else, such as “severe peanut allergy, carries an EpiPen”. You can add or change the needs for each child.
You see the totals for the whole group, and each allergy shows in red.
Meals and cooks
Each day of your stay has a row for breakfast, lunch, dinner, and snacks. Write what the meal is and who cooks it.
The kitchen has an island, a full-size range, and room for more than one cook. Two grills sit on the deck.
The schedule
Add each part of the stay to a day-by-day plan, with a time and a place. For example, the birthday dinner, the hike, or the movie night.
Each item can carry a private note that only you can see, such as “The cake is in the garage fridge”. Switch the schedule on when you want the group to see it.
One grocery list
The whole group adds to one list, and each person marks what they will bring. The nearest full grocery store is 45 minutes away.
We can buy everything that nobody is bringing. We put it away in the lodge before you arrive. You pay what the groceries cost, plus a $50 delivery fee.
Waivers, when your stay needs one
Some stays need a signed waiver. When yours does, each adult signs it on their own page. A parent or guardian signs for each child they add.
You see who has signed and who has not. Nobody has to print or scan anything.
How it starts
- 1. Book
- Book directly, on Airbnb, or on Vrbo. For an event, email us first
- 2. Get your link
- We send the person who booked a private link to the planner
- 3. Invite the group
- Send the sign-up link to everyone who is coming
- 4. Plan it
- Fill in the bedrooms, meals, and schedule. Switch each part on when it is ready
Private by default
Search engines do not show the planning pages. You decide what the group can see, and you can close the sign-up link at any time.
Ask about your dates Family reunions
